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Guide to Accessing information


This guide aims to help you to find the information that we make available under our publication scheme.

Who we are and what we do

We make the following information available about who we are and what we do:

• information about our legal framework 

• descriptions of our statutory bodies 

• the University’s organisational structure 

• details of the work of each unit and division and the names and responsibilities of key personnel.  This information can be found on each School and Division's webpages

• descriptions of our boards and committees, their terms of reference and their membership 

• details of our departmental structures, which can be found on each Division's webpages.

• information about senior personnel 

location information 

contact details 

• lists of and information relating to organisations which the University has responsibility for.  This information can be found in the University’s financial statements 

• lists of and information relating to organisations which the University works in partnership with

• lists of and information relating to companies wholly owned by the University which are available in our annual financial statements 

• details of student activities run by the University which can be found on the relevant School webpages 

• information relating to the University’s approach to the environment and sustainability 

What we spend and how we spend it

We make the following information available about what we spend and how we spend it:

• information about our sources of funding and income which can be found in our annual financial statements 

• our investment strategies which are available on the Finance webpages.

• budgetary and account information which can be found in our annual financial statements and in the financial reports to the Strategy & Resources Committee available on the Finance webpages (these include revenue budgets and budgets for capital expenditure)

• financial audit reports which can be found in our annual financial statements 

• information about our capital programme which can be found on the Finance webpages 

financial regulations and procedures 

staff pay scale 

generic role profiles 

• register of suppliers.  For a copy of our register of suppliers please contact the Purchasing Division 

 procurement and tender procedures 

details of contracts currently available for tender 

reports of successful tenders and contracts 

• information about our research funding which can be found in our annual financial statements 

• information about the way we manage our research accounts can be found in our financial procedures 

What our priorities are and how we are doing

We make the following information available about what our priorities are and how we are doing:

• our annual report 

• our strategic plan 

• our teaching and learning strategy 

• our academic quality strategy 

• qualitative data on the quality and standard of our learning and teaching is available in the Annual Programme Review & Evaluation Sub-Committee’s overview and feedback report and their review of the external examiners reports. 

• external review information, including details of our RAE results and a recent audit carried out by the Quality Assurance Agency 

• details of the roles, responsibilities and authority of different bodies  within the institution involved in programme approval and review

• information about the University’s links with employers and the development of learning programmes can be found on the Careers Service webpages, on the relevant School webpages ; and the Research and Commercial Division’s webpages 

• accreditation reports from professional bodies can be found on the relevant School’s webpages 

• information that we are legally obliged to make available to our funding and/ or monitoring bodies including equality and diversity information , information on staff and students for HESA , financial and student information for HEFCW , audit information for HEFCW which is available from the Committee Support Section and SIFT reports for WAG which are available from the NHS Liaison Unit 

• progress reports on the implementation of our environment policy can be found in the minutes of the Health, Safety and Environment Committee and the Environment group .

• progress reports in relation to the University’s action plan for energy and water savings 

• information regarding the University’s energy and water savings 

How we make decisions

We make the following information available about how we make decisions:

minutes from Council, Senate and other University committees including learning and teaching committee

• Appointment procedures for staff , academic promotions and external examiners 

Our policies and procedures

We make the following policies and procedures available:

policies and procedures for conducting university business:

• information about our non EU memoranda of understanding, which is available from the International Development Division (tel. 029 20874432 or email international@cardiff.ac.uk)

• information about our ERASMUS agreements 

procedures for dealing with allegations of misconduct by employees in academic research 

I. T. regulations 

Information Services regulations 

privacy policy 

standing orders 

procedures for handling requests for information 

Welsh Language Scheme 

• Council handbook.  This is available from the Committee Support Section 

Equality and Diversity policies

policies and procedures relating to academic services:

• honorary degrees policy which is available on the Registry webpages 

procedures for changing course 

regulations and policy on student assessment 

examination procedures  

appeal procedures and policy on breach of assessment regulations 

policies and procedures relating to student services:

student admissions procedures and the University’s admissions framework 

• accommodation procedures for undergraduates and postgraduates 

• procedures for the management of the student records system which is available on the Registry webpages 

procedures for the assessment of external qualifications 

student complaints procedure 

verification and appeals procedure 

code of student discipline

policies and procedures relating to human resources:

generic terms and conditions of employment 

grievance policy 

disciplinary procedure 

dignity at work and study policy 

code of practice on public interest disclosure (whistleblowing) 

 induction procedure 

probation procedure 

appraisal procedure 

• promotions procedure for academic staff 

policies and procedures relating to recruitment:

recruitment procedures 

• details of current vacancies 

policies and procedures relating to health and safety:

health and safety policies and procedures 

policies and procedures relating to estate management

• disposals policy, including recycling redundant computer equipment and the University’s energy, water and waste management policy 

estates development plan 

grounds and building maintenance policy 

Complaints policies:

student complaints procedure 

Residence & Catering Division’s Customer Care Policy

information request complaints procedure

Records management and personal data policies:

records management policy 

records retention schedule 

confidentiality policy 

information security policy 

Special Collections & Archives' Archive Policy Statement 

•   Institutional Archive Policy Webpage 

data protection policy 

access to information policy

Research Policy and strategy:

• quality assurance which is overseen by our Research Committee.  The Research Committee minutes are available on the Committee Support webpages 

policy and procedures relating to intellectual property 

Ethics Committee terms of reference 

policy and procedures for ethical approval 

• Research policy and strategy, which is contained in the University’s Strategic Plan

Charging regimes and policies

information charging policy

Policies, plans and programmes relating to the environment

environment policy 

carbon management programme report 

guidance on the disposal of hazardous waste 

• policies relating to radiation safety ,

green transport plan 

sustainable procurement strategy 

• information regarding the University’s Environment Management Systems 

• the University’s Eco Champions Programme

Lists and Registers

We make the following lists and registers available:

• information from our asset register.  This information is available on the Finance webpages 

• information about our register of gifts and hospitality provided to senior personnel which is available in the University’s  financial regulations 

• Register of Declaration of Interests.  For a copy of the register of declaration of interests contact Committee Support 

The Services we Offer

We make the following information available about the services we offer:

prospectuses 

• Information on services for outside bodies including:

conference facilities 

Cardiff University Innovation Network 

knowledge transfer partnerships 

• information on course content which can be found through our undergraduate course finder and postgraduate course finder or via each School’s webpages 

• information about our welfare and counselling service 

• information about our health centre 

• information about our careers service 

• information about our chaplaincy 

• information about services for which we are entitled to recover a fee together with those fees, including:

tuition 

day care centre 

media resources 

confocal microscopy 

sports and recreational facilities 

Welsh Institute for Minimal Access Therapy room bookings 

University residence 

eye clinic 

• information out our  sports and recreational facilities 

• information about our  libraries , special collections and archives and the Institutional Archive 

• information about our conference facilities 

• advice and guidance for academic study and student support 

• information about local campaigns, including details of our widening access activities , charities and voluntary work , 125 campaign and the Cardiff Quartet 

media releases 


Can’t find the information you’re looking for?

If you have difficulty finding any of the information listed above please contact us at inforequest@cardiff.ac.uk or call us on (029) 20879351.