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Charging Policy

The Media Resources Centre is co-funded by both Cardiff University and the Cardiff and Vale University Health Board.

For employees of either of these institutions who wish to use our facilities, the 'core service' is free, provided that:

  • The work is legitimate Cardiff University or Cardiff and Vale University Health Board business
  • The relevant Head of Department sanctions the work required
  • The work is not being funded by another source, e.g. a drug company

Extra copies - Please note that the 'core service', which is free, applies to one A4 print per item only. All other copies will be charged for.

Chargeable work

Even those users entitled to a free service will have to pay for the following categories of work:

  • Medico-legal photography
  • Reprints of colour photographs
  • Digital printing
  • Large-format poster printing
  • Photocopying
  • Video (N.B. there is no charge for clinical recording)
  • Videoconferencing (N.B. this service is free to School of Medicine, Cardiff University users)
  • Offset litho printing
  • Private work

Current prices are available on request.

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Ordering and payment methods

The following ordering and payment methods are applicable for all chargeable work via the Media Resources Centre:


For Cardiff University staff/students

You need to raise an Oracle Purchase Order on the Oracle Finance System as follows:

For Poster Printing and chargeable work carried out by our Graphics Unit based at the Heath Park Campus, the order must be raised to INSRV - MEDIA RESOURCES. email INSRVMRC@cardiff.ac.uk  Ext: (64) 2780.

For work carried out by our Video Unit based at the Heath Park Campus, a Chargeable Work Form (CWF) must be completed before the job can be released. The CWF should include an official order / requisition number, brief details of the work required and be signed by an authorised signatory in your Department. The forms are available from the Media Resources Centre. 

For work carried out by our Print Unit based at Cardiff Royal Infirmary, the order must be raised to INSRV - PRINT. email INSRVPRINT@cardiff.ac.uk Tel: 029 2033 5350. 

Once the requisition has been processed by Purchasing, the official Oracle Order will automatically be e-mailed to the relevant section. Once your Purchase Order has been received it will be treated as confirmed.

If we advise you that the total cost has changed, due to subsequent changes in the job specification, etc., YOU must contact Purchasing to amend your original Oracle Purchase Order to reflect this. (N.B. We CANNOT do this on your behalf in the Oracle System.)

You will be advised once your work is completed. If you have any queries about the work you have received, then you must contact the relevant section in the Media Resources Centre BEFORE receipting your order in Oracle.

Once you accept the job, it MUST be receipted in Oracle. Please advise the Finance Administrator in YOUR Department that this needs to be done, as soon as possible, so that the funds can be transferred. Reminder emails will be sent if this is not done within 5 days.

The funds will then be transferred by FINCE Accounts Payable.


For Cardiff and Vale University Health Board staff/students

A Chargeable Work Form (CWF) must be completed before the job can be released. The CWF should include an official order / requisition number, brief details of the work required and be signed by an authorised signatory in your Department.


Private work 

For all private work, a CWF must be completed before the job can be released. The CWF should include an official order / requisition number, brief details of the work required and be signed by an authorised signatory. Private orders must be paid for, by cash or personal cheque, at the time of collection.

To avoid any unnecessary delays, CWFs must be sent or faxed to our Main Reception Desk at UHW - Fax: 029 2074 2120 - as soon your order is raised. Once the Media Resources Centre receives your CWF, it will be treated as confirmed.

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