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Academic Progress, Monitoring & Non-Engagement

Academic Progress, Monitoring & Non-Engagement

During your time at Cardiff University you are expected to enrol within two weeks of the start of teaching and attend all scheduled classes.  If you do not engage fully with your programme then this will be investigated further so you need to contact your Personal Tutor, School Office or Student Records if you have any problems.  

The Student Attendance, Academic Progress Requirements and Absence Procedure applies to all students, Postgraduate Research students are also covered by the Research Student Monitoring Procedure.

  • If you have queries or want some advice about what action you should take, speak with your Personal Tutor, or if they are unavailable speak to your School Office who can direct you to another member of staff.
  • For further information, please read:
  • You can get advice from Student Support, 50 Park Place or 2nd floor Cardigan House, 02920 874844 studentsupportcentre@cardiff.ac.uk.
  • You can get independent advice from the Advice and Representation Centre, 3rd floor Students’ Union, 02920 781410 advice@cardiff.ac.uk.
  • If you are required to attend a meeting you can be accompanied by a friend or representative.
  • You can get advice relating to the formal procedures from Student Cases at appeals@cardiff.ac.uk or on 02920 76628.

Non-engagement with your programme (2 weeks or over)

Procedure:

  • If you fail to complete enrolment then you may be excluded either temporarily or permanently.
  • If you have enrolled on your programme but have not engaged for a significant period you will receive a warning email, asking you to actively engage with your programme.  If there is no change then you will be sent a further warning, informing you that unless you respond you will be permanently excluded from your programme.  You will then receive a final email confirming your exclusion from the University.
  • You have the opportunity to appeal this decision and to do so you should e-mail appeals@cardiff.ac.uk outlining the reason for your appeal.  You should attach any relevant evidence to the e-mail.
  • After all stages of the Procedure have been completed, if you are not satisfied with the process and/or the final decision then you can complain to the Office of the Independent Adjudicator.

Academic Progress

Procedure:

  • You should be aware of the ways that your programme team monitors your progress and attendance.  If you are unsure, then ask your Personal Tutor.
  • If your programme team believes that you are progressing unsatisfactorily, then you will receive a written warning of possible exclusion, including information on the reasons why you have failed to satisfy the requirements for all the relevant modules and what you have to do in order to meet the requirements of each module.
  • You will then have 2 weeks during which your engagement will be monitored and you will be expected to in order to improve to the required level when you will be notified in writing that either:
    • there has been sufficient improvement and no further action will be taken;
    • there has been some improvement and your warning may be extended for up to 12 weeks to give you time to further improve;
    • there has not been enough improvement and there will be a recommendation for your exclusion.
  • If a recommendation for exclusion is made, then you will be invited to attend the hearing and to make written representations in advance to the Academic Progress Committee who will be considering your case.  All of your evidence, including medical evidence, must be submitted at this time.
  • The Committee will have the following options to choose from:
    • you shall not be excluded;
    • you shall be excluded for a time and allowed to re-enter your programme;
    • you shall be excluded permanently from your programme.
  • You can appeal the Academic Progress Committee’s decision by writing to the Director of Registry, Governance and Students within 10 days of receiving the decision.  How to do this and the reasons that you can appeal can be found in the Procedure and will be sent to you when you are sent the Committee’s decision.
  • After all stages of the Procedure have been completed, if you are not satisfied with the process and/or the final decision then you can complain to the Office of the Independent Adjudicator.

Research Student Progress Monitoring

Procedure:

  • As a Postgraduate Research student you will have six monthly progress reports until your thesis submission, these will include a Self-Assessment Report and a Student Progress Report from your supervisor.
  • Your progress will be formally reviewed on an annual basis until the completion of your research study and will include a substantial piece of written work.
  • As a result of the formal review the reviewers will decide from the following options:
    • that you have made satisfactory progress and are allowed to continue studying toward your qualification;
    • that if you were subsequently studying toward an MPhil, you can now register to study toward a PhD;
    • that your progress is less than satisfactory and you are required to change your registration from a PhD to an MPhil;
    • that your progress is less than satisfactory and you are warned of exclusion from research study.
  • If you do not comply with any of the monitoring procedures then your supervisor will either give you an oral warning or the Director of Postgraduate Research Students will issue you with a formal written warning, that unless you comply you may be excluded from research study.  You will then be given three months to demonstrate improvement.
  • At the end of the three months the following options are available:
    • your warning is lifted;
    • your warning is extended for 3 months;
    • you are excluded from research study.
  • You can appeal against exclusion, how to do this and the reasons that you can appeal can be found in the Procedure for Appeals against Exclusion/Termination of Candidature and will be sent to you when you are notified of the decision.
  • After all stages of the Procedure have been completed, if you are not satisfied with the process and/or the final decision then you can complain to the Office of the Independent Adjudicator